Construction Rules and Regulations
PLEASE NOTE: COPIES OF THESE RULES AND REGULATIONS MUST BE POSTED IN A HIGHLY VISIBLE AREA OF THE CONSTRUCTION WORK AREA AT ALL TIMES.
Prior to commencement of any construction work in the building, each general contractor and/or independent contractor is required to submit a certificate of insurance in limits acceptable to the building owners naming the following as additional insured:
Wells REIT II – 80 M Street, LLC, Columbia Property Trust, Inc., including its affiliated and subsidiary companies, their officers, directors, employees as additional insureds.
Additionally, all certificates of insurance should include on the certificate a waiver of subrogation endorsement which should read as follows:
“All rights of subrogation against Wells REIT II – 80 M Street, LLC, Columbia Property Trust, Inc., and their associated, affiliated and subsidiary companies, owners, officers, managing agents and fiduciaries as they exist are hereby waived.”
The Agent reserves the right to inspect each general contractor’s requirements for certificates of insurance for their subcontractors.
1. INSURANCE – Additional Requirement
Also, if there are any exemptions under the policy for additional insureds, the necessary Policy Endorsements must be attached to the insurance certificate. The complete insurance certificate with any necessary endorsements must be received prior to work commencing in the space.
2. SPRINKLER AND FIRE ALARM SYSTEMS
A. Any work to the building’s sprinkler or life safety systems must be arranged in advance through Shawn Smith, Chief Engineer, at 202-454-5860.
B. All devices installed in new construction must be compatible with Siemans and are to match devices already installed. The building fire alarm contractor, Chesapeake Protection Systems, at the contractors sole expense must perform all fire alarm tie-ins to the existing system. Siemens Building Technology shall perform all fire alarm programming at the contractor’s sole expense. Fire alarm tests are to be performed after normal business hours at the contractor’s sole expense.
C. The general contractor must contact a building engineer prior to any welding or torch soldering so that the fire alarm systems can be turned off. A cutting and welding permit (obtained from the building engineer) must be completed and returned by the contractor prior to scheduling the work.
D. In areas where there may be a large amount of dust generated, it is the contractor’s responsibility to bag the smoke detectors in the area when commencing work and removal of the bag at the end of the day.
3. GENERAL CONDITIONS
A. Any floor penetrations must have the approval of the Project Structural Engineer. The slab must be x-rayed at the contractor’s expense prior to the commencement of work.
B. The contractor shall not post signs on or in any part of the building.
C. The contractor is responsible to document and demonstrate existing damages in both the areas of work and any common areas or elevators prior to commencement of work. Any damage not documented will be the sole responsibility of the contractor.
D. The contractor is totally responsible to protect existing finishes, furniture, etc. for any work necessary in an occupied or unoccupied adjacent tenant space. Any damage done in these spaces will be the sole responsibility of the contractor. Work in an occupied tenant space may be required to be performed after regular hours, in this situation; it shall be the responsibility of the contractor to schedule and coordinate access with each tenant.
All flooring shall be protected by masonite panels secured in a fashion not to damage the surfaces they are protecting; to include floor finishes; i.e., tile, carpet, etc. All common area wall areas shall be protected by masonite panels, as above.
E. It is the contractor’s responsibility to cover exposed elevator jambs and provide materials to protect the elevator and common areas when bringing in materials. Deliveries must be made after-hours and scheduled in advance with the building engineer.
F. The building does not have pay telephones. The contractor is responsible to provide their own telephone and service.
G. This is a NON-SMOKING BUILDING. Smoking is not permitted in the construction area at any time.
H. The contractor shall provide in advance, MSDS sheets for all materials brought into the building.
I. Building management reserves the right to stop and reschedule any work creating noise (i.e. concrete and Hilti drilling, concrete chipping, etc.) or noxious odors (i.e. paint, etc.) that disturbs adjacent tenants. In all cases this work may have to be performed other than normal business hours. No core drilling is allowed without prior written approval from Building management.
J. Any work performed by the tenant's contractor which is disruptive to another tenant of the property shall be stopped immediately. Such work shall be rescheduled to be completed after 6:00 p.m. unless the tenant and its contractor meet with the tenant being disturbed and receives their permission to proceed even though it is disruptive.
K. Any work which must be performed in another tenant's leased premises shall be completed at the convenience of the tenant in whose space the work is to be performed. Note: the building engineers cannot provide access to another tenant's demised space. Please make arrangements directly with the other tenant for access to their demised premises.
L. All air balance work must be completed by Seneca Balancing at the sole expense of the Contractor.
M. Any work to new or existing keyways shall be performed by Action Safe & Lock. The building standard hardware is Schlage. All locks or hardware must be keyed to the building grand master keying system. Mortise Locks uses removable core cylinders.
N. AN EMPLOYEE OF THE GENERAL CONTRACTOR MUST BE ON-SITE AND PRESENT AT ALL TIMES IN THE CONSTRUCTION AREA WHEN ANY WORK IS BEING PERFORMED IN THE CONSTRUCTION AREA. IF CONTRACTORS ARE FOUND TO BE WORKING WITHOUT SUPERVISION, WORK WILL BE STOPPED UNTIL SUCH TIME AS AN EMPLOYEE OF THE GENERAL CONTRACTOR IS PRESENT.
4. DELIVERIES AND PARKING
A. Deliveries that enter and exit the building are restricted to the loading dock at the rear of the building. Parking is not allowed in the loading dock. Any vehicles parked in or blocking the loading dock will be ticketed and towed. The building does not provide parking for tenant contractors.
B. No deliveries of any type, to include supplies, tool boxes (no matter what size) or other trade items are to be brought into the building through the lobby of the building. Only the rear service and delivery entrance may be utilized for this purpose.
C. Any large deliveries or other activities affecting the tenants of the building or any access to electrical or telephone closets must be coordinated through the building engineer.
D. All deliveries shall be made through the loading dock at the rear of the building. Reservations for the loading dock are strongly recommended. In order not to disrupt normal building activities all deliveries, Monday through Friday, must be made before 8:00 a.m. or after 6:00 p.m. In addition, deliveries may be made Saturday between 8:00 a.m. and 1:00 p.m.
A. For all deliveries a protected freight elevator is available at 6:00 a.m. for the delivery of construction material and is to be used by contractors. Twenty-four hours advanced notice is required for exclusive use of the elevator; contact the building engineer. STAGING OF DELIVERY MATERIALS IN THE SERVICE CORRIDOR, LOADING DOCK OR ANY ELEVATOR LOBBY IS STRICTLY PROHIBITED. ALL DELIVERIES SHALL BE MOVED TO THE CONSTRUCTION WORK AREA IMMEDIATELY.
B. Carrying tools, equipment or materials on the passenger elevators is strictly forbidden.
6. BUILDING OPERATING HOURS
A. Building hours are from 6:30 a.m. to 7:00 p.m. A Datawatch access card is needed for elevator access before 6:30 a.m. and after 7:00 p.m. weekdays and all day on weekends.
B. The Engineering staff’s hours are from 6:30 a.m. until 5:00 p.m., Monday through Friday with the exception of holidays. Any construction work continuing beyond these hours must be arranged at least forty-eight hours in advance with the building management. Construction outside of the above stated hours will require the presence of an engineering staff member. This overtime supervision will be provided at the contractor’s expense at the rate of $75.00 per man-hour, with a four-hour minimum on engineer callbacks to the building.
A. Eating and smoking in the construction area or vacant spaces in the building is prohibited. Smoking or eating at the building entrances/exits is prohibited. No contractor or their employees may eat, smoke, or utilize any portion of the common areas of the property, including the sidewalk areas, for any reason.
B. Nothing should be placed on the windowsills; lunch, tools, equipment, etc. This prevents possible damage to the window and trim elements as well as unsightliness to the viewer outside.
C. The contractor shall be responsible for cleaning the interior of the windows, blinds and sills, prior to substantial completion.
D. There is no provision for a construction dumpster on site for trash removal. The building dumpsters are not to be utilized. The construction dumpster shall be placed in accordance with the permit issued by the District of Columbia. In the event one is installed, even on public property, the area around the container must be broom cleaned at the end of the workday.
E. Contractors and their employees shall at all times present a clean and neat appearance and conduct themselves in a professional manner.
F. All clean up and trash removal from the building premises is the sole responsibility of the contractor.
1. All common areas used by the contractor are to be cleaned and vacuumed or swept throughout the day. Contractor shall supply walk off mats inside the doorways of all entrances / exits of the construction area, and are to be vacuumed regularly throughout the day.
2. All areas of work are to be kept reasonably clean, concerning both debris/trash removal and floors broom clean. Sweeping compound is to be used at all times when sweeping, except on the finished lobby floor.
3. Contractor will be required to replace all filters on VAV’s and Air Handling Units as determined by the building engineering staff.
4. In the event that the contractor does not clean the building or the space in accordance with this document, the building management reserves the right to provide the cleaning services without notice to the tenant/contractor and tenant shall reimburse the Building management for such services. In addition, Building management has the right to retain the services of an exterminator, at contractor’s expense, should it become necessary.
8. DRAWINGS, PERMITS AND CODES
A. Contractor shall provide management with two copies of all approved drawings for review prior to commencement of any alteration (including architectural, structural, mechanical, electrical, plumbing and lighting). Two copies of local fire marshal approved sprinkler drawings must also be provided to management before any work of that nature may proceed.
B. All alterations shall be approved by the appropriate government agencies. The contractor shall obtain all permits prior to commencement of any work. The contractor shall provide a copy of all permits to building management prior to commencement of work.
C. After completion of all work, the contractor shall provide management with a set of As-Built drawings showing all work performed including any and all modifications to the original approved drawings; as well as a complete electronic set of the drawings in either a .gif or .Jpeg format.
D. All tenant construction projects shall be processed and administered as specified in the lease agreement, including landlord's prior written consent.
E. All proposed projects requiring landlord consent shall include:
a. A letter requesting the landlord's approval to perform the project; this will satisfy the lease terms and conditions.
b. A scope of work states in detail the work needed to be performed, in what areas, during what hours of the day, and when delivery is needed.
c. Two (2) complete sets of drawings; one for the Landlord's files, and the other for Landlord's approval and return to the tenant's file.
d. Copies of all necessary permits, if permits are required.
e. Copy of the certificate of occupancy, when issued.
f. Original two (2) completed copies of the FINAL Air Balance Reports.
If the General Contractor has any questions/concerns regarding the Construction Rules and Regulations, a written request must be come to the management office by way of the tenant. These rules and regulations are being issued to the tenant. Any and all responsibility regarding the compliance/enforcement will rest ultimately with the tenant.
MANAGEMENT RESERVES THE RIGHT TO AMEND THE RULES AND REGULATIONS WITHOUT NOTICE.
We are endeavoring to promote professional working and environmental presence. It will take an effort by each company engaging in any business to promote this atmosphere, and we expect this attitude from each individual. We think these items should be addressed by each project manager to the crew and adhered to by all.
We thank you for your understanding and cooperation in providing a professional attitude while participating in matters concerning the project.
If you have any questions, please feel free to contact us.