BUILDING SYSTEMS & OPERATIONS
80M Street features an electronic perimeter access control system monitored by a third-party monitoring system. Outside business hours, tenants have access to the garage(s) and building entrances through the access control system.
BUILDING HOURS & AFTER HOURS
The exterior doors to the building are open from 7:00 AM to 7:00 PM Monday through Friday, after which time the building is automatically locked by the computerized building access system. The building will also be locked during building-recognized holidays.
ACCESS CARD SYSTEM
Upon your move-in, access cards will be issued which provide building entry after hours.
The following guidelines and rules should be followed for building access cards:
Your building may be equipped to allow mobile credentials at building access points. Please contact the Property Management Office to inquire about this feature.
Visitors must be entered into Building Engines with their full name prior to arrival at the building. After a visitor has shown his or her photo ID to the lobby desk attendant(s), Security will notify the Tenant’s main contact of their arrival, to confirm if the visitor can be sent up to the Tenant’s premises at that time.
HOURS & CONTACTS
Security services at 80 M Street are provided 24 hours a day, seven days a week. Security officers assist visitors, monitor access, and prevent solicitors from entering the building. Building entrances are secured after business hours and unlocked between 7:00 AM to 7:00 PM Monday through Friday.
You may call the lobby security console directly at 202.454.5884. You may also contact the Property Management Office at 202.454.5860 to provide a radio dispatch.
GOOD SECURITY PRACTICES
For your safety, we ask that you review and follow our recommended building safety guidelines available at the back of this book. While not exhaustive in scope, the list may be used as an aid in establishing adequate internal security procedures.
PROPERTY REMOVAL PROCEDURES
A Property Removal Pass is required for the removal of any large boxes or office equipment from the building (including but not limited to computers, printers, furniture, phones). The Property Removal Pass must be signed by an authorized Tenant representative, and Property Management, and left with the Lobby Desk Attendants. Please contact the Property Management Office to request a Property Removal Pass.
WORK ORDER SYSTEM OVERVIEW / SERVICE REQUESTS
80 M Street uses the Building Engines work order system, which allows tenants to submit work orders, make reservations for the Conference Center, Lounge, Penthouse terrace, HVAC, Cleaning and notify the security console of expected visitors. Building Engines immediately alerts the Property Management Office to an issue and is the preferred way to receive maintenance requests. Building Engines can also be conveniently accessed on our website at tenants.80mstreet.com/tenant-resources/.
You may enter all requests directly from your desktop, track the request history, and receive notifications via email when they are completed.
The website address is http://www.requestcom.com. Please contact the Property Management Office to have an account created for you and your co-workers.
Important information regarding building policies is also accessible in the Building Documents section of your Building Engines account.
Please let the Property Management Office know if you have trouble logging on, or if you have questions about the website. A Building Engines user guide is included in the Building Documents section of your Building Engines account.
Each Tenant is responsible for designating at least two Tenant Administrators to authorize certain types of activities on behalf of the Tenant, including work orders.
Your Tenant Administrators are empowered to determine the following for your firm:
All Tenant Administrators will have access to Building Engines, which will make it possible to track service requests; however, feel free to call the Property Management Office for any situations that require immediate attention.
Your Property Management Team is dedicated to servicing the needs of each tenant. We encourage you to share your questions, comments, concerns, and complaints with our team, so that we can best respond to ensure we maintain our standard of exceptional service.
As a reminder, the Property Management Office is open 8:30 AM until 5:30 PM, Monday through Friday, excluding holidays. After hours and on weekends, on-site security can be reached at 202.454.5884. In the event of an emergency, a member of the Property Management or Engineering teams can be reached after hours through on-site security.
How to report a building problem/request (of any nature):
The Property Management Team logs all calls and dispatches them to the appropriate party (engineering, cleaning, etc.).
MAINTENANCE REQUEST PRIORITY LEVELS
All problems/requests are handled on a priority basis and will be responded to as quickly as possible. For any situations that require our immediate attention, please also contact the Property Management Office.
From time-to-time, tenants may require additional services not provided for in their lease agreement. Should you require this type of service, our maintenance staff would be happy to assist you for a fee. Jobs scheduled after normal business hours will be charged at an overtime rate. Please contact the Property Management Office for current pricing for these services.
Tenants may also require special services including minor remodeling or other construction work. Such alterations require approval by the Property Management Team prior to work commencement. Should you require an outside contractor, the Property Management Team will be happy to provide you with a list of approved contractors. Tenants with specific questions regarding alteration work should consult their Lease to familiarize themselves with applicable terms and conditions and contact the Property Management Office for assistance.
HEATING, VENTILATION, & AIR CONDITIONING (HVAC) SYSTEMS
HOURS OF OPERATION
HVAC services are provided Monday through Friday, from 8:00 AM to 6:00 PM and on Saturdays from 8:00 AM – 1:00 PM if requested, excluding holidays.
After-hours HVAC service can be made available at the Tenant’s expense; however, please keep the following information in mind:
As a reminder, personal heaters of any kind are not permitted anywhere in the building.
INDOOR AIR QUALITY (IAQ)
Indoor environmental quality is a critical component of healthy buildings. Numerous studies have confirmed the effect of the indoor environment on the health and productivity of building occupants. Ventilation, thermal comfort, air quality, and access to daylight and views are all factors which play a role in determining indoor environmental quality.
Your building’s base systems, building common areas, and individual elevator cabs have been equipped with the latest bipolar ionization (BPI) technology. BPI is an air purification system that restores clean air to indoor space by safely emitting both positively and negatively charged particulates that attach to and deactivate harmful substances like bacteria, allergens, smoke, mold, and viruses.
|We regularly test the IAQ of your building to ensure our efforts are achieving an optimal indoor environmental quality for you and your team. For more information on your building’s IAQ, please contact your Property Management Team.|
Common areas are maintained by the Building Janitorial team. Night cleaning is provided as per the scope of work defined in your company’s Lease. Additional porter services are available on request. Invoices for additional service will be sent to your firm following the date of service based upon the current rates.
PORTER HOURS & SERVICES
Day porters are on duty Monday through Friday from 6:00 AM to 5:00 PM to keep the lobbies, corridors, restrooms and building perimeter clean during working hours. If you observe a janitorial problem in any of these areas or otherwise, please call our office so that we may immediately dispatch a day porter.
A tenant may request Day Porter assistance by submitting a request through Building Engines.
For the removal of large amounts of paper, cardboard, and any other paper related recyclables, please request a plastic bin. All tenant requests for bins must be completed via Building Engines.
Nightly janitorial services are provided Monday through Friday evenings. Routine cleaning includes dusting, vacuuming, emptying wastebaskets and damp-mopping your kitchen area. In addition, all restrooms and common areas are cleaned and stocked each night. Additional cleaning services are provided on a monthly, quarterly, and annual basis. If you discover that an area in your suite has been overlooked, please advise the Management Office so that we can ensure better service for you in the future.
As a reminder, please do not place any object near or against trash receptacles if the material is not to be thrown away.
Please note that the janitorial crew will NOT dust any computer equipment, including terminals, hard drives, or keyboards; nor will they vacuum or dust near computer cables or wires. This is for your protection to avoid disrupting any sensitive computer equipment.
GREEN CLEANING POLICIES & PRODUCTS
80M Street has a green cleaning policy and plan in place focused on reducing the overall impact of cleaning on health and the environment through a variety of measures, including the use of low-environmental impact cleaning products. For details, please see “Our Green Cleaning Policy” in this Handbook under “Sustainability, Energy Conservation, and Green Services.”
Exterior and Interior window cleaning is performed biannually. The Property Management Team will notify all Tenants in advance of the date(s) on which the window cleanings will occur. To protect your office and team’s belongings, we ask that all personal property, boxes, and equipment be moved away from the windows prior to when the window cleaning begins.
GARBAGE & RECYCLING POLICIES & PROCEDURES
The city does not permit any electronic waste in the regular trash flow. Electronic waste includes computers, printers, copiers, telephones, remote controls, etc. An outside vendor must be contacted to pick up e-waste. The Property Management Office can provide contact information for e-waste vendors. Property Management also hosts an e-waste pickup event for all tenants quarterly. Tenants will be able to drop off e-waste at the garage during this event.
PEST CONTROL SERVICE
80 M Street manages indoor pests in a way that protects human health and the surrounding environment by adhering to the principles of the Integrated Pest Management (IPM) system. IPM is a sustainable, science-based, decision-making process that considers the life cycles of pests and the environments in which they thrive to control pest damage with minimal harm to people and the environment. IPM includes preventative measures to avoid the need for extermination while using safe, environmentally friendly pest control practices. Below are a few tips to help do your part:
The building is equipped with five (5) passenger elevators and one (1) service elevator and two (2) elevators that access the parking garage from the lobby to P3. Passenger elevators are for the exclusive use of people. Carts, dollies, hand trucks, large packages, etc. are not permitted on passenger elevators and must be transported via the service elevators.
Delivery of all large materials and supplies must be done via the service elevators. Please note service elevators are restricted to building staff, contractors, delivery companies, and movers; if tenant employees need to move large items, please notify the Property Management Office. Vendors arriving during business hours (9:00 AM – 4:00 PM) are limited to one trip in the service elevator. More information about the service elevator can be found under “Loading Dock and Deliveries” in this Handbook.
ELEVATOR MALFUNCTION / ENTRAPMENT
All passenger and freight elevators are professionally maintained and are inspected regularly to ensure proper operation and safety. Should you encounter any irregularity or interruption in the operation of the elevators, please note the car number and notify building security or the Property Management Office immediately.
If you become trapped in an elevator:
If normal electrical service to the building is interrupted, elevator lights will blink, and elevators will stop temporarily. They will then automatically return to the lobby level one-by-one and open doors for you.
There are two (2) emergency stairwells that service the building, Stair A and Stair B.
Never prop stairwell doors open, as this may compromise the balance of the HVAC system and may create a serious breach to security and fire protection. The only way out of a stairwell is to go down to the ground floor and exit the building. Stairwell doors are locked at all times to prevent entry onto a tenant floor.
LOADING DOCK & DELIVERIES
Deliveries of packages, supplies, or office equipment requiring the use of dollies or carts should be delivered via the Loading Dock, between the hours of 8:00 AM and 6:30 PM, Monday through Friday. Weekend deliveries must be scheduled in advance. Use of the service elevator(s) during this time is on a first-come, first-serve basis. Please note that no pallet jacks are allowed in the main lobby.
Any large deliveries (i.e. more than one trip on an elevator or deliveries requiring the use of elevator pads) should be made after hours Monday through Friday, 6:00 PM – 8:00 AM, or by appointment Saturday or Sunday. These deliveries should be coordinated through the Property Management Office.
Building personnel including Engineering and Security are not permitted to accept deliveries of any kind (furniture, supplies, etc.) on your behalf. The Property Management Team cannot be held responsible for deliveries made to the building lobby.
Loading Dock Measurements
Tenant Administrators should submit all signage requests and/or signage changes in writing to the Property Management Office.
Requests should include the exact spelling, punctuation, capitalization, line presentation and spacing requested. The request will be reviewed for compliance with building standards as well as conformance with individual lease criteria. A quote will be provided for approval prior to implementation.
Copyright 2023 by Columbia Property Trust.