EMERGENCY PREPAREDNESS & PROCEDURES
EMERGENCY ACTION PLAN
The full Emergency Action Plan for 80 M Street is available in Building Engines and can be requested from the Property Management Team; sections of the plan are detailed below. Team OrganizationThe building emergency response team is composed of the fire department and other emergency response personnel, the Property Management team, the building engineers, and tenant-appointed personnel, known as Fire Wardens. Each team member has been designated to perform specific tasks in the event of an emergency. It is imperative that all building occupants be familiar with these key personnel and follow their directives in a timely, organized manner. Fire Wardens and Alternate Fire Wardens are tenant-appointed representatives who act as liaisons between management and tenants during emergencies. A current Floor Warden form is required to be on file with the Property Management Office. Wardens also act as leaders and points of contact for office co-workers. Alternate Fire Wardens relieve Fire Wardens in their absence and assist when both are present. They have the following emergency and non-emergency responsibilities:
System FeaturesFor your safety and well-being, 80 M Street is equipped with the following safety features: Fire Alarm Pull Stations & Smoke Detectors Exit Stairwells Sprinkler System Elevator Recall & Emergency Service Automatic Recall Fire Prevention
| Evacuation/Fire DrillsIt is imperative to implement and practice an evacuation or relocation plan before an emergency occurs. In the event a fire alarm identifies an emergency within the building requiring evacuation, please follow the below procedures: Remain Calm.
Associated Forms (EAP Personnel, etc.)Please contact the Property Management Office to obtain and complete the Tenant Emergency Contact Form, Life Safety and Floor Warden, and other associated forms. It is the responsibility of the tenant to notify management of any changes to this information. This information is kept strictly confidential and aids us in contacting an authorized tenant representative in the event of an emergency involving your premises. |
FIRE SAFETY REMINDERS/PREVENTION TIPS
Fire PreventionPlease observe the following precautions:
| The Property Management Office will schedule practice fire drills once a year, and additionally as needed. The Property Management team will conduct, document, and critique each drill held, and will notify tenant contacts at least one week prior to the drills. Use of Extinguishers |
MEDICAL EMERGENCY PROCEDURE
We recommend that all tenants have a First Aid Kit and basic first aid knowledge. If someone in your office should have a medical emergency, do the following:
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BOMB THREATS/EXPLOSIONS/SUSPICIOUS PACKAGES
ALL BOMB THREATS MUST BE REPORTED TO THE POLICE AT 911 AND THE PROPERTY MANAGEMENT OFFICE. Bomb threat callers send warnings of possible bombs for a variety of reasons: to make a statement, to create panic or disrupt normal business, or to evacuate the building out of concern for the safety of the people inside. Bomb threat messages may be received in several ways; through the mail, by messenger, over the telephone, on a note left in a public place, or even on a computer screen. Although most of all bomb threats are hoaxes, they do have one thing in common - they must all be taken seriously. While safety is of paramount importance in any emergency, in the case of a bomb threat immediate notification of building occupants or a complete evacuation of the building is not always the safest way to proceed. The confusion and panic may pose greater exposure to danger than the threat itself. Follow the directions of the authorities, who will determine if an evacuation is necessary. Telephone Bomb Threat Be calm and courteous. Concentrate on the exact wording used in the message, focus all attention on the call and try to attain as many details as possible. If possible, WITHOUT letting the caller know, enlist the aid of fellow employees to first notify the police and then the Property Management Office, giving the following information:
Obtain as much information as possible. Refer to the Bomb Threat Form at the end of this section. As a minimum, try to find out:
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| Once Building Management has been notified of a bomb threat, we will notify your firm’s Manager. It is the decision of the Property Manager, and/or your firm’s Manager as to whether it is appropriate to evacuate the office, except when specifically ordered by the police. If you are asked to evacuate the building:
Suspicious Looking Package or Envelope Do not move or touch the questionable package or envelope Remain Calm Clear the immediate area where the package or envelope has been discovered Notify the police department at 911 with the following key information:
If you are asked to evacuate the building, follow the procedures above. Contact the Property Management team for a Bomb Threat Checklist and/or further details on any of the Emergency plans outlined in this section. |
TERRORIST ATTACKS/HOMELAND SECURITY
Columbia Property Trust recommends that each tenant have an emergency action plan in place to help their employees prepare for, and react quickly to, a regional emergency, including terrorist attacks. Click on the links below to access a variety of resources that aid in preparing for a regional emergency. Department of Homeland Security Federal Emergency Management Association American Red Cross Center for Diseases Control and Prevention Emergency Preparedness and Response Local media outlets will provide important information during an emergency situation. WTOP Radio - 1500 AM, 820 AM and 107.7 FM: The Washington Post: WJLA Channel 7: WUSATV Channel 9: NBC4 Channel 4: | Chemical, Biological and Radiological attackWhat Background Information Do I Need to Know About a Hazardous Materials Release? How Do Building Systems and Columbia Property Trust Services Employees Respond to a Hazardous Material Release? What Should Our Firm’s Responses Be to a Hazardous Material Release? |
CIVIL UNREST/DISTURBANCES
Should a riot or civil disturbance start outside the building, the security guards will immediately lock all entrances to the building. The police will be notified. We will keep you informed. Please follow the below instructions.
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POWER FAILURES
Should there be a Power Failure, be prepared and remember:
| If evacuation is ordered:
Emergency GeneratorEmergency Power & Lighting: Monitoring Company: |
SEVERE WEATHER & NATURAL DISASTERS
Please follow your local weather service for updates and advisories regarding severe weather. DO'S
DON'TS
Severe ThunderstormPlease follow your local weather service for updates and advisories regarding severe weather. DO'S
DON'TS
LightningDO'S
DON'TS
| TornadoesDO'S
TORNADO WATCHES are issued by the National Weather Service for areas threatened by tornados and severe thunderstorms. These watches specify a time period and area where tornado probabilities are highest. During a watch, LOOK FOR THREATENING WEATHER and stay tuned to radio and television for more information. TORNADO WARNINGS are issued by the local National Weather Service offices when a tornado has been sighted or indicated by radar. Warnings describe the area that could be affected. If a warning is issued, TAKE COVER IMMEDIATELY.
HurricanesPlease follow your local weather service for updates and advisories regarding Hurricanes. DO'S
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FLOODS
Please follow your local weather service for updates and advisories regarding floods alerts. DO'S
DON'TS
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EARTHQUAKES
In a major earthquake, power, water and telephone lines may be down and emergency services may not be able to reach you for up to three days. For this reason, it is important to be prepared. The best way to prepare yourself for an earthquake is by creating an earthquake plan for your office and an earthquake survival kit.
Note: Stay where you are! Wait for instructions through the Public Address System. Do not exit the building unless it is unsafe to remain inside.
If You are in an Elevator:
| WHAT TO DO AFTER AN EARTHQUAKEIf safe, conduct a thorough inspection of your suite to locate any trapped or injured persons, dangerous or shorting electrical circuits, damaged and leaking water pipes, unstable walls and ceilings. Notify building management. If You Must Evacuate the Building:
IMPORTANT POINTS TO REMEMBERDO'S
DON'Ts
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SUSPICIOUS/UNWANTED PERSONS
THEFT PREVENTIONImmediately report suspicious persons to Security by calling 202.454.5884 and 911. Report unknown persons who:
| Check for and report all thefts to Security:
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ACTIVE SHOOTER
Good practices for coping with an active shooter situation:
Quickly determine the most reasonable way to protect your own life. Remember that customers and clients are likely to follow the lead of employees and managers during an active shooter situation. 1. Evacuate – If there is an accessible escape path, attempt to evacuate the premises. Be sure to:
| 2. Hide out – If evacuation is not possible, find a place to hide where the active shooter is less likely to find you. Your hiding place should:
3. Take action against the active shooter as a last resort, and only when your life is in imminent danger, attempt to disrupt and/or incapacitate the active shooter by:
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